Job Description: Accounting Specialist (Part-time)

 

Background: Libertas is a public charter school serving the Frayser neighborhood in Memphis. Our mission is to be a school for human flourishing: cultivating minds, hands, and hearts for lives of wonder, work, and love. We offer a rich, rigorous, and personalized liberal arts education through the method of Dr. Maria Montessori, with an attachment village of wraparound family supports. The state has named Libertas a Tennessee Reward School - one of the top 15% of public schools. We currently serve infant and toddler, early childhood and elementary at our founding location and a new middle school on a second nearby campus. We also operate a nationally-accredited, state-licensed teacher training program. Learn more about Libertas on our website.

 

Role information

• Key function: Support the school’s finance and operations by processing invoices and payments, assisting with bookkeeping, and supporting billing and receivables through the Family payment system.
• Start date: Spring 2025 (exact start date is flexible)
• Schedule and location: Part-time (25-30 hours), year-round (~46 weeks). Schedule is negotiable. Hybrid or fully remote.
• Compensation: $18-23 per hour, depending on qualifications and experience. 

• Reports to: Finance Director 
• Other key relationships: Operations Team, Family Engagement Team

 

Measures of success: stakeholder satisfaction (staff, families, vendors), timely and accurate processing of invoices and payments, compliance with all relevant policies, documentation, and procedures, satisfactory performance evaluations

 

Key Responsibilities

• Receive and process invoices and ensure proper documentation (e.g. W-9)
• Code transactions in payable system, ensure approval, and process payment 
• Assist with bookkeeping tasks in Quickbooks Online, including reconciliations, report generation, and coding of bank transactions
• Support family payment processing for uniforms, extended day programs, and field trips (via RevTrak)
• Other duties as assigned, such as assisting with bank deposits (if hybrid)

 

Competencies, traits, and qualifications

• Take initiative with a strong sense of ownership.
• Highly organized, detail-oriented, and able to meet deadlines.
• Flexible and able to shift between tasks.
• Service-oriented with excellent communication skills
• Love of learning; willing to give and receive feedback with a growth mindset.
• Comfort using standard office tools (e.g., email, word processing, spreadsheets)
• Experience in Quickbooks Online and Bill.com software (strongly preferred)
• Dedication to our school mission.

 

Application process: apply at LibertasMemphis.org with a resume, three+ references, and a cover letter explaining your fit for our school and position. Questions to info@LibertasMemphis.org. Libertas does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.