Facility Manager Job Description

Libertas is a public charter school serving the Frayser neighborhood. Our mission is to be a school for human flourishing: cultivating minds, hands, and hearts for lives of wonder, work, and love. We offer a rich, rigorous, personalized education through the method of Dr. Maria Montessori and the classical liberal arts. We are an attachment village of family supports. We develop virtues of character. Tennessee has twice named Libertas a Reward School - a top 15% performing school. We serve 700+ children from infant through middle school on two campuses and are launching a small new high school. We also operate a nationally- accredited, state-licensed teacher training program. Learn more at LibertasMemphis.org

Role information

• Summary: the key person to ensure that Libertas facilities are in good order, clean, compliant, and welcoming for teaching and learning. Coordinate staff and vendors and help implement preventative maintenance and repairs.
• Schedule: Full-time, year-round. Two weeks’ paid vacation plus designated parts of school breaks. Regular hours 7:30-4:00 plus one day per week added 30min of PD time. Some schedule variations depending on facility needs, such as custodial oversight or maintenance/repair jobs requiring alternate times.
• Compensation: Salary range: $50,000 to $65,000 based on qualifications and experience. 2 weeks each paid sick, vacation time. Health insurance sponsored at 67% including family plans. Retirement contribution (TCRS, or 401k match up to 5%). Other benefits available include dental and vision. Investment in your professional development and growth.
• Reports to: Director of Operations.
• Key relationships: Operations Team, school staff, vendors and service partners

Key responsibilities

Facility Support

• Proactively identify any facility needs and develop a plan for resolution. 
• Manage HelpDesk system of facility related issues (cleaning, repairs) from staff members, either resolving them personally or assigning them to the appropriate party.
• Monitors the heating, cooling, ventilation systems to ensure facility is at appropriate temperature and properly ventilated.
• Directs and coordinates contracted maintenance work (i.e. HVAC, plumbing, maintenance, and custodial) for regular or unexpected needs.
• Provide management, training and support for the maintenance custodial team. Monitor daily custodial work for quality. Provide cleaning services as needed.
• Inventory materials, equipment, or facility related supplies, and coordinate with Operations Team to purchase necessary items while staying within budget.

• Manage facility keys for employees.
• Maintain documentation related to equipment and for all renovations, constructions, and equipment maintenance.
• Daily review of the physical condition of the facility at the beginning and end of each day.
• Coordinates with maintenance custodian for the performance of general repairs such as touch up painting, patching walls, security hardware, putting together furniture, hanging shelves, etc. Steps in to help when needed.
• Plan and facilitate preventative maintenance programs and repair for all major facility components (including but not limited to chiller, boiler, water pumps, fire/life safety systems, air handlers, roofing, emergency lighting, etc.).
• Plays a key role in the safety team, ensuring security of physical premises. Part of first responders, as needed, to after-hours alarm.
• Schedule and ensure annual facility inspections are passed and records are kept.
• Create facility projects for volunteer groups and manage them while on-site.
• Directs, supervises and/or performs snow removal operations of sidewalks and entrances.

• Collaborate with Director of Operations and Finance Team on vendor management, such as procuring  bids on projects as needed.
• Occasionally pick up purchased items from local vendors.

General

• Timely attendance
• Physical demands: Hearing/speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; walking for extended periods of time; bending, kneeling or stooping, reaching overhead to store or retrieve materials, lifting, move boxes of materials, climb a ladder, inspect/ work on roof, walking.
• Friendly, welcoming demeanor.
• Customer service mentality, correct English usage, grammar, spelling, punctuation and business vocabulary. Telephone and e-mail etiquette. Basic arithmetic.
• Develop and maintain productive working relationships with school site staff and families.
• Understand and follow verbal and written directions.
• Other duties as assigned on a daily or as needed basis.

Qualifications and Traits

• Customer service oriented. 
• Effective communication skills, including listening, writing, and speaking.
• Ability to enter data into spreadsheets and use a scanner preferred but not required.
• Results oriented, timely, and commitment to meeting deadlines
• Flexible, takes initiative, and has a strong sense of personal ownership of responsibilities.
• Work collaboratively, with a growth mindset.
• Preferred: basic proficiency in routine aspects of one or more key trades: e.g.  mechanical, electrical, plumping. Maintenance and repair experience 2 years preferred.
• Ability to work as a team leader and as a team member.
• Warm and firm demeanor.
• Ability to multitask while staying organized and attentive to detail.
• Model of character and virtue.
• Dedication to support human flourishing through the school’s philosophy of wonder, work, and love for all students.

Measures of Success

• Timely and thorough completion of tasks.
• Response / resolution to customer service “help desk” requests.
• State of facility readiness.
• Performance evaluations.
• Stakeholder feedback (surveys of facility users) and related indicators.

Application process

Interested candidates should apply at LibertasMemphis.org. Please submit a resume, three+ references, and a cover letter explaining your fit for our school and position. (Please note that vague or generic cover letters are a common reason for candidates not being advanced in our process.) Please direct questions to talent@LibertasMemphis.org. Libertas does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.